Students may request event spaces through the Event Request Form in the top right of this page. Students are able to reserve conference rooms 2201 and 2202 for group study, club meetings, or other gatherings, but must make sure the room is in good order when finished. For instructions on how to reserve spaces, see the detailed process below.

The Event Request Form in the top right of this page is the best way to reserve your space and get the support you need to successfully host your event. The form includes a series of questions that enables us to best support you while ensuring institutional policies and procedures are met. However, if you are hosting a small meeting or need a classroom, there are other quick options to find space. Follow the flow chart below to know which process to follow. If you need information on the spaces available, standard catering options (although they will customize to meet your needs), or your responsibilities, there is additional documentation on the right hand side of this page.

1. Are you hosting an external group? Is the event open to the public?

• YES - Complete the Event Request Form in the top right of this page 
  • If you'd like assistance from the Marketing and PR team to support and boost your event, complete their Share What's Happening Form
• NO - Proceed to Next Question

2. Do you need facilities, IT, dining, or public safety support for your event? For example, a special room setup, reserved parking, catering, or use of technology?

• YES - Complete the Event Request Form in the top right of this page 
  • Requests must be submitted at least one week prior to the event
  • You may initially confirm the space through Outlook, but you must submit the event scheduling form within 48 hours
• NO - Proceed to Next Question

3. Are you reserving any of the following spaces:

• • Academic Building - Theatre or Library/Theatre Hall
  • Academic Center - Ziegler Auditorium or Outdoor Plaza & Garden
  • Administrative Building - Lobby, Seiler Commons, Villa, or Outdoor area near Villa
  • Mary, Seat of Wisdom Chapel
  • Saints Center - Steigerwald, Rotunda, or Outdoor Plaza
• YES - Complete the Event Request Form in the top right of this page 
  • Requests must be submitted at least one week prior to the event
  • You may initially confirm the space through Outlook, but you must submit the event scheduling form within 48 hours
• NO - Proceed to Next Question

4. Are you reserving any of the following designated meeting spaces and using the existing setup?

• • Academic Building
    • Academic Affairs Conference Room
    • 2201 Conference Room
    • 2202 Conference Room
    • Second Floor Conference Room
    • Sommerkamp Conference Room
  • Academic Center
    • Academic Dean’s Conference Room
    • Executive Classroom
    • Innovation Hub
    • Lobby
  • Administrative Building
    • Chancellor’s Room
  • Cabrini Hall
    • Conference Room
  • Centennial Hall
    • IA Conference Room
  • Covington Hall
    • Thelen Conference Room
    • Athletics Conference Room
  • OneNKY Suite
    • Conference Room

• YES - Reserve the space through Outlook [link to instructions]
• NO - Proceed to Next Question

5. Are you requesting a classroom?

• YES - Submit a helpdesk ticket for the Registrar
  • Requests must be submitted at least one week in advance
• NO - Proceed to Next Question

6. Reach out to [email protected] to discuss your event needs